IDstation.online is an online service to securely store digital passport photos.If you need a digital passport photo you ask your local photo retailer to take your passport photo and save it to IDstation.online. At IDstation.online you will be be able to access your photo, use it in online applications or when applying for an official ID document such as a passport or driving license.
A digital passport photo is a passport photo saved as a file. Digital passport photos are required when you go to online applications such as an online passport renewal. Many countries provide online Visa applications. Your local photo retailer will be able to help you further.
The new privacy law GDPR imposes a lot of constraints on businesses saving personal information such as your passport photo. We have built IDstation.online for photo retailers that want to offer a digital passport photo service while at the same time comply to GDPR. For customers it's comforting to know that photos are only stored here at IDstation.online and not on a system at a photo store. IDstation.online is fully GDPR compliant and it allows the photo retailer to run a secure digital passport photo service without having to implement all the security measures and procedures themselves.
It's very easy. When you have your passport photo taken ask for a digital passport photo. You will still get a printed copy of your passport photo
but that printed copy contains a unique code and a short explanation how to use that code.
Here at IDstation.online you can enter that code to access and download your digital passport photo.
However, when you apply for a new passport or driving license your government may support online apps to do this. In those online apps you can use your digital passport photo too, just by entering your unique code.
No. The photo cannot be accessed without the unique code. You may however allow others, such as Governments, access to your photo by submitting your unique code.
Yes. Your photo and any other data stored along with the photo can be deleted from IDstation.online at any time. After 6 months your digital passport photo becomes invalid and will be deleted from IDstation.online automatically. We will inform you of this event of course.
We will store your photo for 6 months. Passport photos are invalid after 6 months so we automatically delete it after 6 months along with the other data stored along with your photo.
IDstation.online is designed and implemented according to the GDPR regulations. The photo data for example is encrypted and stored over various object storage servers. We take privacy and security seriously! If you need more information or if you are interested in the full security and penetration test reports please contact us.
The General Data Protection Regulation (GDPR) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).
It also addresses the export of personal data outside the EU. In short the GDPR enforces that businesses cannot store your personal data (such as your photo) without your prior consent.
If you have agreed to let that business store your photo they should store it in a secure way (encrypted) while at the same time allow you access to it and allow you to delete it if you may want to do so.
For photo retailers these requirements usually are too difficult to implement. This is one of the reasons why we have built IDstation.online!
GDPR will be effective as May 25th in all European countries. Please refer to their website https://www.eugdpr.org for more information.
Last updated: 17-03-2018
IDstation.online is a service of DPS Digital Photo Systems BV, The Netherlands.
The objective of IDstation.online is to securely store your digital passport photo in order for you to be able to use this digital passport photo in online applications or when applying for an official ID document.
IDstation.online is designed and implemented according to the latest GDPR regulations. We are committed to protecting your privacy!
On the website www.idstation.online you will be able to manage your digital photo. You are able to access, obtain and delete the data at any time.
Your personal data will be automatically deleted after 6 months and we will notify you of this event.
We will not allow any third party to access your photo unless initiated and approved by yourself. This means that official online applications such as online passport renewal programmes can only access your photo if you have started that online application, entered your personal code and approved the usage of your photo in that online application. Your digital passport photo was uploaded by a photo retailer or photographer to IDstation.online after you have been properly informed of this and after you have given permission to upload and store your digital passport photo. The retailer or photographer that took your passport photo has acknowledged that he/she has properly informed you of the fact that your digital passport photo will be stored in IDstation.online for 6 months and the retailer/photographer has acknowledged that you have given permission to upload and store your digital passport photo on IDstation.online. If at any point you feel that this is not the case you can immediately delete your personal data from IDstation.online. If your photo was taken by a self-service device such as a photo booth you will have confirmed that you have understood the procedure of storing of your photo at IDstation.online and you have given permission to do so. This will have been done by clicking on confirmation buttons on the touch screen.
If you feel you need to inform us of any event or incident you are not comfortable with, please send us an email: email@example.com.
As IDstation.online is also a website and when visiting the website we will collect some information from you such as IP address, type of OS and browser and so on.
This information is collected to maintain quality of service, implement security features and in general to be able to generate statistics.
All information stored by IDstation.online is stored on servers within the EU.
In case of a security breach in our systems where personal data may be involved we will inform you appropriately and according to the GDPR regulations. DPS – Digital Photo Systems BV may occasionally update these terms and conditions. We advise you to check this document every once in a while. If you want to contact us please send an email to the address mentioned below: